🏨 Company: The Cape Town EDITION Hotel (Marriott International)
💼 Position: Purchasing Clerk
📍 Location: Cape Town, Western Cape, South Africa
🕒 Employment Type: Full-Time
🎓 Minimum Qualification: Matric with a Diploma or Degree in Finance, Tourism, Hospitality, Supply Chain, or a related field

Join the Pre-Opening Team of One of Cape Town’s Most Exciting Luxury Hotels

Are you highly organised, detail-oriented, and passionate about procurement, inventory management, and hospitality? An exciting opportunity has become available for a Purchasing Clerk to join the pre-opening team at The Cape Town EDITION Hotel, one of Marriott International’s newest luxury lifestyle destinations.

Working as part of a hotel before it officially opens offers a unique chance to help establish systems, processes, and operational standards from the very beginning. If you enjoy working behind the scenes to ensure departments have the supplies they need while maintaining accurate records and supporting efficient purchasing operations, this could be the ideal opportunity for you.

As a Purchasing Clerk, you’ll play an important role in managing stock, processing deliveries, maintaining purchasing records, coordinating inventory, and supporting the procurement function across various hotel departments. Your work will contribute directly to ensuring that hotel operations run smoothly from day one.

This role is well suited to individuals who enjoy administration, organisation, supplier coordination, inventory control, and working in a fast-paced hospitality environment where attention to detail makes a real difference.

About the Role

The Purchasing Clerk will assist in the day-to-day purchasing and inventory activities that support hotel operations. This includes receiving deliveries, processing invoices, maintaining inventory records, preparing supply requisitions, monitoring stock levels, and ensuring purchasing documentation remains accurate and up to date.

You’ll work closely with internal departments, suppliers, and the finance team to ensure products are received on time, inventory is correctly recorded, and purchasing procedures are followed according to company standards.

This position requires someone who is comfortable working with computer systems, enjoys solving problems, and can manage multiple responsibilities while maintaining high levels of accuracy.

Because this is a pre-opening property, you’ll also have the opportunity to contribute to setting up procurement processes that will support the hotel’s long-term success.

Key Responsibilities

As the Purchasing Clerk, your responsibilities may include:

• Assisting with the purchasing of food, beverages, operating supplies, equipment, and other hotel inventory.
• Receiving deliveries and ensuring all incoming goods match purchase orders and supplier invoices.
• Inspecting deliveries for quality, quantity, freshness, and any signs of damage before accepting stock.
• Rejecting damaged, incorrect, or unsuitable items and coordinating returns with suppliers when necessary.
• Recording received stock accurately using the hotel’s purchasing and inventory management systems.
• Processing supplier invoices and maintaining accurate purchasing records.
• Preparing inventory requisitions for departments across the hotel.
• Monitoring stock levels and informing supervisors when supplies require replenishment.
• Conducting regular inventory counts and stock audits to maintain accurate inventory records.
• Assisting with cost calculations relating to inventory purchases and food stock.
• Supporting the reconciliation of invoices, purchase orders, and delivery documentation.
• Maintaining organised filing systems for invoices, reports, purchasing documents, and supplier records.
• Working closely with suppliers to resolve delivery discrepancies and stock-related issues.
• Ensuring all products are stored safely and according to company standards.
• Following food safety procedures, including stock rotation practices such as First-In, First-Out (FIFO).
• Monitoring stock quality to ensure products remain suitable for use throughout their storage period.
• Supporting internal departments by ensuring requested supplies are available when needed.
• Assisting with general procurement administration and reporting duties.
• Using purchasing software and computer systems to capture inventory information accurately.
• Helping maintain a clean, organised, and safe storeroom environment.
• Performing additional procurement and administrative duties as required by management.

What the Hotel Is Looking For

The Cape Town EDITION Hotel is seeking an organised and dependable individual who enjoys working with numbers, inventory, suppliers, and operational processes.

The successful candidate will typically demonstrate:

• Strong organisational and planning skills.
• Excellent attention to detail.
• Good numerical and administrative abilities.
• Confidence working with computer systems and inventory software.
• Professional communication skills.
• A proactive approach to solving problems.
• The ability to work well both independently and as part of a team.
• Strong time management skills.
• A commitment to maintaining high standards of accuracy.
• A positive attitude and willingness to learn.
• The ability to perform effectively in a fast-paced hospitality environment.
• High levels of honesty, integrity, and professionalism.

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Minimum Requirements

Applicants interested in this opportunity should meet the following minimum requirements:

Educational Requirements

To be considered for this role, candidates should ideally have:

• A National Senior Certificate (Matric).

In addition, applicants should hold one of the following:

• A Diploma or Degree in Finance, Hospitality Management, Tourism, Supply Chain Management, Procurement, Business Administration, or another relevant field.

Candidates with a combination of suitable education and relevant practical experience are encouraged to apply.

Experience Required

The successful candidate should ideally possess:

• At least one year of previous experience in purchasing, procurement, inventory control, receiving, hospitality, finance, or a related administrative environment.
• Experience working with inventory management systems or purchasing software will be advantageous.
• Previous exposure to hotel operations, food and beverage purchasing, or hospitality procurement is beneficial but not essential.
• Good understanding of stock control principles and inventory management.
• Experience processing invoices and maintaining purchasing records.
• Confidence working with Microsoft Office applications and computer-based systems.
• Strong administrative and organisational experience.

No previous supervisory experience is required for this position.

Skills That Will Help You Succeed

The ideal Purchasing Clerk will possess a combination of technical knowledge and strong interpersonal skills.

Highly valued skills include:

• Excellent organisational abilities.
• Strong attention to detail.
• Good numerical and analytical skills.
• Effective written and verbal communication.
• Professional telephone etiquette.
• Time management and planning.
• Ability to prioritise multiple tasks.
• Problem-solving skills.
• Customer service mindset.
• Teamwork and collaboration.
• Computer literacy.
• Accuracy when processing purchasing information.
• Ability to maintain confidential information.
• Flexibility in adapting to changing operational requirements.

Individuals who enjoy working with systems, records, suppliers, and operational processes are likely to thrive in this position.

Health, Safety and Quality Standards

As part of the Purchasing team, you’ll contribute to maintaining a safe, organised, and efficient working environment.

This includes:

• Following workplace health and safety procedures.
• Reporting unsafe conditions or incidents promptly.
• Using equipment safely and responsibly.
• Following food safety guidelines and stock rotation procedures.
• Ensuring products are stored according to quality standards.
• Supporting inventory accuracy through regular inspections and stock counts.
• Maintaining clean and organised storage areas.

Attention to quality and safety is essential in ensuring the hotel consistently delivers exceptional guest experiences.

Why Join The Cape Town EDITION Hotel?

Joining a hotel during its pre-opening phase offers an exciting opportunity to become part of something new from the very beginning.

Rather than stepping into an already established operation, you’ll contribute to building systems, developing procedures, and helping shape the future success of the hotel.

This role provides valuable exposure to luxury hospitality while allowing you to work alongside experienced professionals committed to delivering world-class service.

Working within a pre-opening environment also offers excellent learning opportunities and the chance to broaden your professional experience across procurement, inventory management, finance, and hotel operations.

About Marriott International

The Cape Town EDITION forms part of the globally recognised Marriott International family.

Marriott is known for its commitment to service excellence, innovation, professional development, and creating memorable guest experiences around the world.

Employees are encouraged to grow their careers through ongoing learning, collaboration, and opportunities across a wide range of internationally recognised hotel brands.

Whether you’re starting your hospitality career or looking to expand your experience, joining Marriott offers access to one of the world’s largest hospitality networks.

Career Growth Opportunities

Working as a Purchasing Clerk can provide valuable experience that may lead to future opportunities in areas such as:

• Procurement
• Purchasing Management
• Inventory Control
• Supply Chain
• Finance
• Cost Control
• Food & Beverage Operations
• Hospitality Administration
• Hotel Operations Management

The knowledge and practical skills gained in this position can support long-term career development within the hospitality industry.

Employment Equity

The Cape Town EDITION Hotel and Marriott International are committed to creating an inclusive and diverse workplace where employees are respected, supported, and given equal opportunities to succeed.

Suitably qualified applicants from designated groups and persons living with disabilities are encouraged to apply, in accordance with the company’s Employment Equity objectives and applicable legislation.

Ready to Apply?

If you’re an organised, detail-oriented professional with a passion for procurement, hospitality, and inventory management, this could be the perfect opportunity to join one of Cape Town’s most anticipated luxury hotel openings.

Take the next step in your career by applying for the Purchasing Clerk position and become part of a passionate team helping bring The Cape Town EDITION Hotel to life. This is your opportunity to contribute to a world-class hospitality brand while building valuable experience within an exciting pre-opening environment.

Frequently Asked Questions (FAQs)

1. Where is this position based?

The role is based at The Cape Town EDITION Hotel in Cape Town, Western Cape.

2. Is this a permanent position?

Yes. This is a full-time employment opportunity.

3. Do I need previous hotel experience?

Hotel or hospitality experience is beneficial but not always essential. Relevant purchasing, inventory, procurement, or administrative experience will also be considered.

4. What qualifications are preferred?

Applicants should have Matric together with a Diploma or Degree in Finance, Hospitality, Tourism, Supply Chain, Business Administration, or a related field.

5. How much experience is required?

Ideally, candidates should have at least one year of relevant experience in purchasing, inventory, procurement, finance, or hospitality administration.

6. Will I work with suppliers?

Yes. You’ll assist with receiving deliveries, verifying stock, processing invoices, resolving delivery discrepancies, and maintaining supplier-related records.

7. Is computer knowledge important?

Yes. The role requires confidence using inventory systems, purchasing software, and general office applications.

8. What personal qualities are important?

Strong organisation, attention to detail, professionalism, integrity, teamwork, and excellent communication skills are all highly valued.

9. Are there opportunities for career growth?

Yes. This role can provide valuable experience that may lead to future opportunities within procurement, finance, supply chain, and hotel operations.

10. Why should I apply for a pre-opening hotel position?

Pre-opening opportunities allow employees to gain unique experience by helping establish systems, processes, and operational standards from the beginning while working with an internationally recognized hospitality brand.